India Company Secretary Compliance Tasks

India Company Secretary Compliance Tasks
by  Punit Negi/ Evershine RD  at 2019-07-09 16:07

Now we describe as below structure
Serial No. ;
Particulars;
Frequency (Annually or One Time or Event Based by client);
Remarks. “*”

1
Board of Directors Meetings (BM) 
Annually
Remarks. *
As per Section 173(1) Every company shall hold the 1st meeting of the Board of Directors within 30 days of the date of its incorporation and thereafter hold a minimum number of four meetings of its Board of Directors every year in such a manner that not more than 120 days shall intervene between two consecutive meetings of the Board.

2
Annual General Meeting (AGM)   
Annually
Remarks.*
As per Section 96, every Company must hold a general meeting in each year apart from other meetings as Annual General Meeting (AGM).
Every Company, must have to hold in addition to other meetings,by giving a notice about the meeting, not more than 15 months in between the date of AGM to the next.
A Company may hold its first AGM within the period of 9 months from closing of its first financial year otherwise in other cases within the period of 6 months. [Section 96(1) of the Companies Act,2013]

3
Extra-Ordinary General Meeting (EGM)
Event Based by client
Remarks. *
Company has to hold EGM, if required shareholders’ approval for any act of the company.

4
Form MBP-1
Annually+ Event Based by client
Remarks.
Every Director of the Company in First Meeting of the Board of Director in each Financial Year shall disclose his interest in other entities.
Every Director is required to submit with the company a fresh MBP-1, whenever there is change in his interest from the earlier given MBP-1.

5
Form DIR-8
Annually+ Event Based by client
Remarks.*
Every Director of the Company in each Financial Year will file with the Company disclosure of non-disqualification.

6
Form MGT-7
Annually
Remarks.*
Every Company will file its Annual Return within 60 days of entry of ordinary resolution in Minute Book.
Annual Return will be for the period 1st April to 31st March.

7
Form AOC-4
Annually
Remarks.*
The Company is required to file its Balance Sheet along with statement of profit and Loss account and Directors’ Report in this form to ROC within 30 days of AGM.

8
Directors’ Report
 Annually
Remarks.*
As per Section 134, Directors’ report shall be prepared by mentioning of all the information of the company with relevant laws.

9
Maintenance of Registers
Annually
Remarks.*
Company will maintain the following mandatory Registers:
• Register of Director, Director Shareholding, Members.
• Register of Loan, Guarantee, Investment made by the Company.
• Register of Contract with Related Parties.

9A
Form DPT- 3
Annually
Remarks.*
Company if accept deposit during the year then required to file return of deposit within 30 days of end of financial year.

10
Form DPT- 3
One Time
Remarks.*
All Companies has to file. The period which is covered for filing this return is from 01st April, 2014 till 31st March,2019.
Also be filed in case the loan/money outstanding is taken from its holding/subsidiary or associate company.

11
Form DIR-12
Event Based by client
Remarks.*
Appointment of Key Managerial Persons i.e.Director, Managing Director, Company Secretary, Additional Director etc.

12
Form INC -22
Event Based by client
Remarks.*
Notice to ROC for Change in Registered office of the company.

13
Form DIR-3-KYC
Annually
Remarks.*
All Director has to file KYC to ROC

14
Form SH-7
Event Based by client
Remarks.*
Notice to Registrar of any alteration of share capital

15
Form INC 20A
One Time
Remarks.*
All the companies incorporated on or after 02//11/2018 has to file Form INC 20A within 180 days of the incorporation.

16
Form INC 22A
One Time
Remarks.*
Every company incorporated on or before 31st December, 2017 except excluded companies shall file form INC- 22A.

17
Form PAS 3
Event Based by client
Remarks.*
Notice to ROC for Allotment of Shares of the company to Shareholders.